How to Save Money on Revisions

Apply the tips below to clearly indicate document revisions.

When you indicate changes clearly, revisions will be quicker

and more accurate, and your secretarial bills will be lower!



Editing a hard copy



. Write or print legibly.



. Make corrections with a red pen. Do not use a blue pen or a

pencil. Blue doesn't copy or fax well.



. Place a check mark next to every line that has edits.



. Cross out the wrong word and put the correct one above it

with a caret (^).



. If there is not enough room to make the corrections and

additions legibly, number them and write them on a separate

piece of paper. Clearly indicate where the additions need to

be inserted.



. Highlight missing information on the original document.



. When deleting large sections or pages, cross them out.



. When moving large sections or pages, leave the information

in the original sequence so the typist can find it. Indicate

the beginning and end of the material you are moving. Number

the sections and indicate where you want to move the text.



Editing a computer file



Do not make minor edits on a computer file. If you do, the

typist will have to compare the revised document with the

original word for word. Instead give the typist instructions

on what to change. Or use your word processor's highlight

tool to mark the changes or change the color of the text.



Make a good impression with error-free documents. While your

typist, secretary, or secretarial service will do their best

to provide error-free work, always take the time to

proofread the document yourself.